Context

Impact × Effectivity

Work can be classified into 3 categories:

Not planned

Planned

Planning

"Your mind is for having ideas, not holding them."

- David Allen

Personal organization in 10 seconds:

Take it off your head

Put it in order

Check it out later

GTD in 5 actions

Capture

Process

Organize

Reflect

Engage

Capture

Take everything off your head and put on the inbox.

Ensure your inboxes are known.

Process

Do these "things" require any action?

Are these "things" useful information?

Organize

...your actions and ideas into to-do lists, calendars, reference, etc...

Reflect

We can only make better decisions if we think about them

Engage

After all, we are doing this for a reason!

GTD in summary

GTD System

Inbox

Tasks

Reference

Weekly Review

Inbox

As much as possible, everything should go through here!

Know every inbox you have.

Examples: phone camera, post-its, your hand, notebooks, e-mail...

Tasks

2 minutes Rule

Calendar

Next Actions

Topics to talk about

Priorities

1. Context
2. Available Time
3. Resources
4. Strategic Priority

Reference

Tag System

"Someday Maybe" List

Weekly Review

Clear your inbox

Plan the tasks for the week

Update your reference

Remember your dreams and goals

Projects

Natural Planning Model

Define purposes and principles

Visualize result

Brainstorm

Organize

Identify next actions

Actions < Projects < Focus Areas < Life Plans < Principles